When you visit this website, it may store or retrieve information on your browser, mostly in the form of cookies. This information might be about you, your preferences or your device and is mostly used to make the website work as you expect it to. The information does not usually directly identify you, but it can give you a more personalized web experience.
Because we respect your right to privacy, you can choose not to allow some types of cookies. Below is a list of different categories of cookies that may be set and that you can freely change. However, blocking some types of cookies may impact your experience of the site and the services we are able to offer.
These cookies are required and must be accepted to use this site.
These cookies collect data about how visitors use this website.
These cookies allow the website to remember choices you make and provide enhanced, more personal features.
These cookies are used to deliver adverts more relevant to you and your interests.
We couldn’t do any of our lifesaving work without people like you. Whether you want to come and work for us, or are keen to volunteer your time, Anthony Nolan promises to protect and respect your privacy.
What information do we collect?
As part of our recruitment process we may collect and process a range of information about you. This includes:
your name, date of birth, address and contact details, including email address and telephone number;
We may collect this information in a variety of ways. For example, your information might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.
We may also collect personal information about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. We will seek information from third parties only once a we have made you job offer or offered you a volunteer role and we will inform you that we are doing so.
Where we process other special categories of data, such as information about your gender, ethnic origin, health, and religion or belief, this is done anonymously for the purposes of equal opportunities monitoring with your consent, which you can withdraw at any time. If you choose not to provide this information, this will not affect your application in anyway.
Information will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including our email system).
How will we use and process your information?
After we have collected your information, there are a variety of ways in which we might use it during the recruitment process. They include:
Who has access to your information?
Your information may be shared internally for the purposes of the recruitment or volunteer selection exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a job vacancy or volunteering opportunity and IT staff if access to the information is necessary for the performance of their roles.
Where you choose to provide special categories of data, such as information about your gender, ethnic origin, health, and religion or belief, for the purposes of equal opportunities monitoring this is anonymised and not accessible by Anthony Nolan staff.
We will not share your information with third parties, unless your application for employment / volunteering is successful and we make you an offer of employment or a volunteer role. We will then share your information with former employers/referees to obtain references for you, and the Disclosure and Barring Service to obtain necessary criminal records checks where relevant to the role. We will always seek your consent before asking for references or completing background checks.
We may use external companies to collect or process personal data on our behalf. However we always carry out comprehensive checks on these companies before we work with them and put a contract in place to set out our requirements, especially in relation to how they manage the personal data they collect or have access to.
We will not transfer your data outside the European Economic Area.
How do we protect your information?
We take the security of your information seriously. We have internal policies and controls in place to ensure that your information is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
How long do we keep your information for?
When you create an account to apply for a role at Anthony Nolan we will hold your information in your online profile for 2 years after the end of the relevant recruitment process, allowing for fields to be populated should you choose to complete an application for another role.
At the end of that period (or if you withdraw your consent at any time), your information is destroyed.
If your application for employment is unsuccessful, but you agree to be contacted for similar roles, we will hold your information on file for 1 year solely to be considered for future employment opportunities.
What if you do not provide personal information?
You are under no statutory or contractual obligation to provide information to the organisation during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
Recruitment processes are not based solely on automated decision-making.
Rights of access, correction, erasure, and restriction
Your duty to inform us of changes
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during the recruitment process.
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the Data Protection Officer at firstname.lastname@example.org in writing.
No fee usually required
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
Right to withdraw consent
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact the Data Protection Officer at email@example.com. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
Data protection officer
We have appointed a Data Protection Officer to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the DPO at firstname.lastname@example.org. You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.
*’Us’ or ‘we’ refers to the registered charity Anthony Nolan (no. 803716 in England and Wales/ no. SC038827 in Scotland) and a company limited by guarantee (company no. 02379280) and Anthony Nolan Trading Limited, a limited company (company no. 02511952).
The Royal Free Hospital, Pond Street, Hampstead, London, NW3 2QG
2-3 Heathgate Place, 75-87 Agincourt Road, NW3 2NU
**We are registered with the UK Information Commissioner’s Office (ICO) as a data controller under registration number Z3022117 (Anthony Nolan) and Z4877402 (Anthony Nolan Trading Limited).
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